How to Donate to the U.S. Army Heritage and Education Center


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Thank you for your interest in donating historical materials to the U.S. Army Heritage and Education Center (USAHEC). The majority of the materials that we make available to the public, in our archives, and in museum display areas, have come through generous unconditional donations made by Veterans and private individuals.  If you have any questions, or would like to make a donation, please contact the USAHEC staff.

How to Donate Your Materials:

It is necessary to make an appointment with the Collections Management staff before donating any materials. Please contact the USAHEC staff with a description of the materials you wish to donate.

The staff will forward you to the Collections Management to set an appointment.

Please do not send any items to the USAHEC without speaking to a member of the Collections Management Staff!


Materials of Interest to the Archives, Library, and Museum

The USAHEC collects ARTIFACTS related to the history of the U.S. Army and Army Soldiers:

  • Uniform
  • Equipment
  • Weapons
  • Flags
  • Soldier souvenirs
  • Original artwork
  • Captured enemy materials

The USAHEC also collects MANUSCRIPTS, AUDIO AND VIDEO, and PRINTED MATERIALS related to the history of Army Soldiers:

  • Memoirs
  • Diaries and journals
  • Personal correspondence (letters home, etc.)
  • Official documents
  • Photographs
  • Unit and command newsletters
  • Newspapers and periodicals
  • Army manuals and publications
  • Audio and video recordings
  • Films
  • Unit histories
  • Books relating to Army and military history.


Items Not Accepted:

The USAHEC does not accept some items!

Items that will not be accepted into the collections include:

  • Live ammunition and ordnance
  • Hazardous materials
  • Pharmaceuticals or controlled substances
  • Items in poor or infested condition
  • Newspaper clippings
  • 201 files
  • Medical or financial records
  • Commercial motion pictures
  • Any item that does not fulfill the mission of the USAHEC.

Please note that if the USAHEC cannot accept an item, we can very often direct you to a public collection that will.


Conditions for Accepting Materials:

Note that Army Regulations prohibit the acceptance of any donation that can be classified as a conditional gift. Once an item is accepted into the Army Heritage and Education Center Collection it becomes property of the United States Army.

A donor may not place any condition on a gift such as length of exhibition, dictate how an item is to be displayed or interpreted, make conditions concerning how archival materials are arranged, or that create restricted public access.

The U.S. Army Heritage and Education Center may not be able to accept all of the items that a party is looking to donate. Proposed donations are handled on a case by case basis and evaluated by a member of Army Heritage Museum or the Military History Institute. Decisions on acceptance are made by the appropriate Curator, Archivist, or Librarian.

Any items not accepted into the collection will be returned to the donor unless otherwise specified.

No copies of materials, to include photocopies or scans, will be made as a condition of donation.


Donating Firearms:

Army Regulations prohibit a firearm from being brought onto an Army Instillation. Our staff must make arrangements with the security guards before a firearm or inert ordnance can be brought onto the premises.

Please do not walk unaccompanied up to any USAHEC building with a firearm. All firearms and inert ordnance must be left in a potential donor’s vehicle and can only be brought into a building by a designated member of the USAHEC staff.



According to United States Army and Internal Revenue Service Regulations, the U.S. Army Heritage and Education Center cannot appraise artifacts, archival collections, or books, nor can we suggest the name of an appraiser or appraisal service. If you would like to have an item appraised, it must be done before it is donated and at the donor's expense.