Education Tech on the phone
Frequently Asked Questions
632 Wright Avenue
Carlisle, PA 17013-5046
Phone: (717) 245-3943  -  Fax: (717) 245-3610
E-Mail: IMNE-CLB-HRE@conus.army.mil
      
Home - Army Education & Training Center
About Us
Counseling
One Stop Test Center
Army Learning Center
Tuition Assistance/Veteran Assistance
Local College Information
Frequently Asked Questions

question marks What is the dollar cap for TA?
question marks Can a soldier on terminal leave enroll in college courses using TA?
question marks

Can the two-year service obligation incurred by Commissioned Officers using TA be waived?

question marks Can a soldier receive TA for certification programs like the Microsoft Certified Systems Engineer program?
question marks Does the total yearly amount of $4,500 include use of TA for credit and non-credit bearing courses?
question marks Can the tuition assistance program be supplemented by local funds to pay out more than $4,500?
question marks Can TA be used for a course for which a failing grade was previously received?
question marks Where can I find more information about your local TA policy?
question marks What paper work do I need to process TA?
question marks I am AGR what benefits do I have?
question marks How do I convert my military experience into college credits?
question marks I am interested in ROTC's  Green to Gold Program. Is there a web site for further information?
question marks I want to be a Warrant Officer. What is the required GT score, and who manages the program?
question marks How do I raise my GT score?
question marks What local colleges provide college courses on post? 
question marks What is CLEP?
question marks How do I sign up for a CLEP test?
question marks Do you have any study material?
question marks Can someone in your office proctor my exams for my distance learning courses?
question marks What is SOCAD?
question marks How do I begin a SOCAD degree?
question marks Why is the SOCAD Student Agreement important?
question marks What is distance learning and how can it help me?
question marks Why should I consider a distance learning course?
question marks How do counselors know if I "need" a distance learning course?
question marks How much tuition assistance will I receive?
question marks Must I pay tuition in advance or can I make installment payments?
question marks What are some personal characteristics that may influence a soldier's success?
question marks What is APT?
 
question marks What is the dollar cap for TA?

The dollar cap for tuition assistance is $4,500 per fiscal year for college courses and $1300 for vocational programs.

back

question marks Can a soldier on terminal leave enroll in college courses using TA?

Enlisted soldiers who are on terminal leave may enroll in college courses using TA, provided the classes can be completed prior to the expiration term of service date. Officers on terminal leave may not enroll in college courses because they will incur a two-year service obligation for using TA.

back

question marks Can the two-year service obligation incurred by Commissioned Officers using TA be waived?

The officer's military branch decides whether or not to waive the two-year obligation, and can require officers to serve out the two years in lieu of reimbursement of TA funds. Officers should contact their appropriate branches to determine if this obligation will be waived, and if reimbursement will be allowed. Once waived, officers must reimburse the unserved portion of their service obligation to the issuing Army Education Center.

back

question marks Can a soldier receive TA for certification programs like the Microsoft Certified Systems Engineer program?

First, TA must be approved prior to enrolling in any courses. Second, TA is authorized for courses offered by post-secondary institutions accredited by a national or regional accrediting body recognized by the Pennsylvania Department of Education. Since Microsoft is not an accredited post-secondary institution, TA is not authorized at this time. Visiting the Education Center and verifying an institution's accreditation status before signing up for classes can prevent students from incurring unanticipated financial hardship.

back

question marks

Does the total yearly amount of $4,500 include use of TA for credit and non-credit bearing courses?

Yes.  The combined costs of credit and/or clock hours earned from vocational/technical courses and/or undergraduate/graduate level study cannot exceed the $4,500 yearly limit.  Thus, clock hours awarded for completing vocational/technical courses must first be converted to semester hours by dividing the number of classroom/clock hours by 15.

Dividing the total cost of the course by the number of semester hours (converted from clock hours in the previous step) will yield the cost of the course per semester hour. Thus, to determine the cost per semester hour for an $800.00 electronics course, which meets for 150 clock hours, we first divide the number of hours (150) by 15, which gives us a result of 10 semester hours (SH).  We then calculate the course's cost per semester hour by dividing its total cost ($800.00) by 10 SH. The result is $80.00 per semester hour.

back

question marks

Can the tuition assistance program be supplemented by local funds to pay out more than $4,500?

No.  Installation commanders may not supplement the Department of Defense (DoD) standardized TA policy to go beyond the authorized $4,500 fiscal year amount and/or the $250.00 per semester hour cap.

back

question marks

Can TA be used for a course for which a failing grade was previously received?

If you reimburse the Army the amount of TA paid for the failed course, then yes, you can receive TA again for that same course.  However, TA is not authorized for failed courses for which TA has previously been paid. The policy on failed courses changed on 1 October 1998, and soldiers must now reimburse TA paid for all failed courses, except in extenuating circumstances such as, military TDY, reassignment, failure due to non-attendance, death of immediate family member, hospitalization or other dire situations.

back

question marks Where can I find more information about your local TA policy?

Visit our TA/VA page.

back

question marks

What paper work do I need to process TA?

All Army active duty personnel who live or work outside the local commuting area of Carlisle Barracks, and who are requesting TA by telephone or fax will submit the following as proof of military status:

  1. The top portion of a current Leave and Earning Statement (LES).
  2. A copy of the most recent assignment orders to one's current duty station.
  3. A copy of both the front and back of one's military I.D. card.
  4. A soldier's Education Record (DA Form 669); including any college transcripts, degrees, diplomas, CLEP/DSST scores, AARTS Transcripts or DD 295s, and any other academic records pertinent to his or her degree seeking thus far.
Prior to enrolling in any program of study or taking any CLEP exams, geographically remote students must obtain telephone counseling and approval from an Education Counselor.

back

question marks

I am AGR, what benefits do I have?

National Guard AGR personnel are entitled to both Pennsylvania State and federal tuition assistance funds finance a diploma, degree or certification in a special area.  Army Reserve personnel with AGR status are eligible to receive federal tuition assistance and certain Army Reserve funds.

back

question marks How do I convert my military experience into college credits?

If you entered active duty on or after 1 October 1981 you may request an Army American Council on Education Registry Transcript or AARTS Transcript by visiting this site: https://aartstranscript.leavenworth.army.mil/ In response to your on-line request, the AARTS system will access its computerized files, retrieve data and produce a transcript of your military courses that can be converted to college credit.  Soldiers on active duty prior to 1 October 1981 must still use the DD Form 295 for military course conversion to college credit.

back

question marks I am interested in ROTC's  Green to Gold Program. Is there a web site for further information?

The United States Army Cadet Command provides current information on the Active Duty Green to Gold Scholarship Program, http://www.rotc.monroe.army.mil/

back

question marks I want to be a Warrant Officer. What is the required GT score, and who manages the program?

The Military Personnel Office at: (717) 245-3839 or DSN: 242-3839 manages this program. The minimum required GT score is 110.

back

question marks How do I raise my GT score?

By attending GT Improvement Classes at the Education Center's Army Learning Center Lab. Last semester's class of 15 soldiers increased their GT scores by 28%.

back

question marks What local colleges provide college courses on post? 

Visit our Local Colleges page.

back

question marks

What is CLEP?

CLEP stands for the College Level Examination Program, which is managed by DANTES (Defense Activity for Non-Traditional Educational Support).  The content of the general and subject examinations, which are available in 25 subject areas in CLEP, and 137 tests in DSST, are similar to that of end-of-course exams for equivalent college and university courses.

Excelsior College Examinations are developed by Excelsior College and used extensively by colleges and universities in the United States.  The Excelsior Home Page provides information on the program: http://www.excelsior.edu  

While the American Council on Education (ACE) recommends six credits for each of the General Exams, and three credits for most of the Subject Exams and DSST's (DANTES Subject Standardized Tests), a student's educational institution decides whether to accept full, partial, or no credit.  For example, ACE may award up to six credits for a CLEP General English Composition test, but the college or university that the student is currently attending may accept only three of the six credits awarded by ACE.

Other tests, including: ACT, SAT I, GEDTS, Praxis Series tests, GRE Subject tests, and ASE certification tests, are available to active duty military, National Guard, and Reservists only.

back

question marks

How do I sign up for a CLEP test?

For approval to take a CLEP General, Subject, or DSST exam, you may call the Education Center and speak with the Education Counselor at DSN: 242-3943 or (717)245-3943.

back

question marks

Do you have any study material?

Yes.  We provide study guides for each CLEP General and Subject exam and for each DSST and Excelsior College (formerly Regent's College) exams.

back

question marks

Can someone in your office proctor my exams for my distance learning courses?

Yes.  The Test Control Officer or Test Examiner can proctor college, certification, or vocational examinations.

back

question marks

What is SOCAD?

SOCAD stands for "Service member Opportunity Colleges Army Degrees." It consists of a select group of more than 100 of the 1,300 SOC colleges. These institutions evaluate your past learning experiences (college courses, tests, MOS's, Army schools, and other training you have experienced) and provides you with a SOCAD Student Agreement that lists credits awarded thus far, and those still needed for degree completion. If because of relocation you must complete your degree with courses from other colleges, acceptance of transfer credit from SOCAD colleges is guaranteed without individual approval.

back

question marks

How do I begin a SOCAD degree?

Contact the Education Center Counselor.  He or she will help you with a program selection, advise you about tuition assistance, and refer you to a SOCAD college.  After you have earned six semester hours, the college will evaluate your learning experiences and provide you with a degree plan called a "SOCAD Student Agreement."

back

question marks

Why is the SOCAD Student Agreement important?

This agreement gives you a one-time evaluation of everything you have done thus far, and can be credited towards your college degree.  It also lists what you must still take in order to graduate. A SOCAD agreement insures that you will not have to be re-evaluated each time you go to another post or college.  Once you have completed residency, or 25 percent of the program, with the SOCAD college, future courses at other colleges can count towards completing your original degree plan. You should store your SOCAD agreement in a safe, accessible location, and always refer to it prior to registering for classes each semester; this is to avoid taking or repeating any unnecessary courses.

back

question marks

What is distance learning and how can it help me?

Broadly defined, distance learning is the delivery of educational programs to students who are off-site.  In distance learning courses, the instructor is not in the same place as the students.  The students may be widely separated by geography and time, and the instructor and students communicate with each other using various means, from U.S. mail to the Internet.  Distance learning courses are categorized according to the primary technologies they use to deliver instruction: print based, audio based, video based, and Internet based.  The audio, video, and Internet courses all have variations-classes take place at specific times only and classes, which occur at flexible times.  Distance learning courses are advantageous to students who by the nature of their location or jobs cannot attend regular classes.  Distance learning programs require the student to have a certain degree of self-motivation and academic discipline in order to be successful

back

question marks Why should I consider a distance learning course?

Distance learning provides a student with the flexibility to take classes that meet prerequisites or help to accelerate his or her degree completion. When TDY or duty requirements would otherwise interfere with regular class attendance, it can provide a soldier with an alternative means to continue his or her degree program to completion. Some students use distance learning as a means for gaining personal enrichment and satisfaction, or to prepare for a second career. Some soldiers even find that they prefer to learn through independent study.

back

question marks

How do counselors know if I "need" a distance-learning course?

The AEC counselor will suggest students to pursue one distance learning course to demonstrate their ability to succeed before taking any additional courses.  Distance learning has many advantages.  However, these types of courses are demanding and require a motivated and mature student.

back

question marks

How much tuition assistance will I receive?

The dollar limit is $250.00 per credit hour or $750 per course.   Some lab, textbook, and other special fees can be reimbursed.  In an addition, DANTES-reimbursed tuition assistance does not cover any in-residence portion of a distance-learning program.

back

question marks

Must I pay tuition in advance or can I make installment payments?

This is an agreement a student must make with the school.  All tuition and other costs must be paid in full before the school will issue a grade report, and DANTES must receive the grade report from the school before any tuition will be reimbursed.  Since Education Centers can pay Tuition Assistance directly to the school, a soldier simply pays the school any additional fees and costs associated with classes. 

A student who chooses to pay tuition and apply for TA reimbursement should be financially able to bear the full tuition costs, plus other expenses, until DANTES receives the final grade report and subsequently issues the student a tuition reimbursement.

back

question marks

What are some personal characteristics that may influence a soldier's success?

To be successful, a distance-learning student should be a self-starter, who is emotionally and academically mature, disciplined, patient and able to work independently. One should also know his or her strengths and limitations and have clearly defined goals. Good reading and writing skills are essential to academic success and a student contemplating distance learning should first seek to improve these skills, if they are not at the needed level.  An academic support system both at home and at work, plus a list of people to contact when having difficulty with course content are also indispensable.

back

question marks

What is APT?

The Army Personnel Testing program encompasses standardized tests used to determine eligibility for specialized training and to support the Army's personnel selection and classification process.

APT Tests available at the Army and Education Training Center are:

Armed Forces Classification Test (AFCT)
Alternate Flight Aptitude Selection Test
Defense Language Aptitude Battery (DLAB)
Defense Language Proficiency Test (DLPT)
Typing and Dictation Test

Any questions regarding the aforementioned tests, please contact the Army Education Center at: (717) 245-3943 or DSN: 242-3943.

back